CONSTITUTION AND BY-LAWS
For Clubs Without Real Estate
Article I . NAME
The name of this golf club shall be Hong Kong Pro Golf Club.
Article II . PURPOSE
FIRST: To stimulate interest in Hong Kong by bringing together a group of
golfers desirous of forming a golfing organization.
SECOND: To promote and foster among the members a
closer bond and fraternity for their joint and mutual benefit, and to promote
and conserve the best interests and true spirit of the game of golf as embodied
in its ancient and honorable traditions.
THIRD: To encourage conformance to the USGA Rules of Golf by creating a
FOURTH: To maintain a uniform system of handicapping as set forth in the USGA
Handicap System and issue USGA Handicap Indexes to the members.
FIFTH: To provide an authoritative body to govern and conduct club competitions.
Article III . MEMBERSHIP
Section 1. Membership shall be available to all Golfers
(men/women) There shall be at least 10 members with a
maximum membership to be decided by the Board of Directors
Section 2. Memberships in the club are individual and non-transferable.
Section 3. Only golfers with a reasonable and regular opportunity to play
golf with fellow members and who can personally or via Internet return scores for posting may be
members and receive USGA Handicap Indexes from the club.
Section 4. It is the sole responsibility of each member to keep their personal particulars up to date. Members are required post their own scores and all scores must be factual. Any breach of this rule may result in suspension (Refer to Section 11)
Section 5. Membership confers no voice in the operation of any golf
courses, clubhouses nor any facilities of the courses.
Section 6. Membership confers no special privileges in connection with
any golf course.
Section 7. Memberships in the club are for a calendar year only, with all
memberships expiring on December 31st.
Section 8. The fiscal year for the club will be from November 1st trough
Section 9. Each candidate for membership shall be proposed and seconded
by two active members in good standing. The-Board of Directors shall act upon
each proposal by vote and two negative votes shall disqualify any candidate.
Section 10. The Board of Directors may confer honorary memberships upon
those whom they feel have contributed to the advancement of golf. The unanimous
affirmative vote of the Board shall be required to approve such action.
Section 11. In the event that any member of the club shall commit any act
which reflects discredit or disrepute thereon or shall refuse or neglect to
comply with the rules and regulations adopted by the Board of Directors or the
duly appointed officers, such member shall be subject to suspension or expulsion
after (ten days) written notice and the right to be heard, by a vote of
two-thirds of the Board of Directors at any regular meeting or special meeting
called for such purpose.
Section 12. The annual meeting of the "Club" shall be held on the first
Monday in the month of October. The Board of Directors shall provide for
the holding of such other meetings as may be deemed necessary or desirable, and
they shall call special meetings upon written petition signed by not less than
ten per- cent of the membership.
Section 13. A legal quorum at any meeting shall be forty members present
in person or by proxy. Each active member in good standing shall be entitled to one vote.
Section 14. All membership fees and dues shall be established by the
Board of Directors from time to time in such amounts as they deem to be adequate
to operate and maintain the club. Members shall be liable for dues until their
written resignation has been received and accepted. All monies collected shall
accrue to the benefit of the membership.
Article IV - BOARD OF DIRECTORS
Section 1. The Board of Directors shall consist of five members in good standing and they shall exercise all
powers of management of the club not specifically excepted by these By-Laws.
Section 2. At least five weeks prior to the Annual Meeting, the Board of
Directors shall appoint a nominating committee consisting of five members of the
organization. At least four weeks prior to the Annual Meeting, this committee
shall submit to the Board and shall post upon the clubs web bulletin board a
list of nominees to fill any vacancies for the term of office beginning on the
day of the meeting. Names of other members in good standing may be nominated by
petition signed by at least twenty members and submitted to the Board at least
two weeks prior to the Annual Meeting. At least one week prior to the Annual
Meeting, a list of all candidates nominated shall be mailed to each member at their last known address and a copy
of such list shall be posted on the club bulletin board.
Section 3. Voting shall be by written or web cast ballot and those names
receiving the greatest number of votes cast shall be declared to be elected. The
Board shall appoint a committee of three judges who are not members of the Board
or candidates for election to supervise the election.
Section 4. The Board of Directors shall meet at such times and places as
they may select and a majority of the Board shall constitute a quorum at any
Section 5. In the case of any vacancy through death, resignation,
disqualification or other cause, the remaining directors, even though less than
a quorum, may elect a successor by majority vote to hold office for the
un expired term of the director whose place shall be vacant, and until the
election of his successor.
Article V - OFFICERS AND COMMITTEES
Section 1. Within (ten days) after the annual meeting and election, the
Board of Directors shall meet and elect the officers.
Section 2. The officers shall consist of president, vice-president,
secretary and treasurer, and their duties shall be such as their titles would
indicate or such as may be assigned to them respectively from time to time.
Section 3. The Board of Directors shall authorize and define the powers
and duties of all committees. Chairmen and members of all committees shall be
appointed by the president, and the president shall be an ex-officio member of
all committees except the nominating committee.
Section 4. Except as modified by the Board of Directors, all appointed
committees shall function as recommended in the USGA Golf Committee Manual. The
following committees shall be appointed each year, with such other committees as
the president may deem necessary or advisable:
Tournament Committee to arrange and schedule with the management of any golf
course as necessary, and conduct all intra-club and inter-club competitions.
Handicap Committee composed primarily of members with the responsibility to
establish a fair and proper system of handicaps in accordance with procedures
set forth in the USGA Handicap System Manual.
Membership Committee to investigate and act upon all applications for membership
and to recommend appropriate action to the Board of Directors.
Social Committee to encourage and arrange social and entertainment features and
events for special occasions.
Article VI - AMENDMENTS TO BY-LAWS
Section 1. The Board of Directors shall have the power to repeal or amend
any of these By-Laws provided that such action shall not be effective until
approved by a majority vote of the members of Hong Kong Pro Golf Club at a
meeting held in accordance with the provisions contained herein.